Policies and Procedures
For five plus decades, Pat Brown School of Dancing has provided students with an exciting performance experience through its June recital. The annual staple of the dance school, the recital, conjures images of childhood and Americana for many. Itís a rite of passage for thousands of youngsters, a chance to shine in front of family and friends that dancers anticipate with nervous excitement.
The recital offers our students a professionally directed performance that allows them to present to their families and friends the results of a yearís hard work, dedication, and progress.
A big part of the dance training process includes learning through performance. The experience helps build self-esteem, self-assurance, and contributes to a sense of confidence. Although performance opportunities can help prepare some students for a possible career in dance, they also contribute to childrenís success in non-dance activities. That onstage experience can result in better in-school presentations, improved social skills, and strong interview skills for future college or job opportunities. The rehearsal process is a tremendous learning experience as well. It helps the children develop retention skills, and by working with their classmates on a group performance, they learn the positive aspects of working as a team to create the best end result.
Dedication to recital commitments is the responsibility of both students and their parents. Weíve created this page in an effort to clarify what we expect from you in terms of commitments and responsibility to the annual recital, the school, and other students and parents.
Students are not required to participate in the recital. Of course we like to have as many involved as possible. Classes will continue and as we get closer to the recital, we will begin teaching dances. Since putting our knowledge and skills together as a dance is an important part of our dance training we urge you to continue with your classes even if you decide not to participate in the recital. This will insure that next year you can advance to the next level with your class. Please check your vacation dates, family and school obligations when making the decision to participate. It is very hard to replace dancers after places are given and choreography has been set because a child must be gone at recital time. This is an unpleasant surprise for all.
We cannot express enough how important it is for your child to be at class. Ball games, birthday parties etc. should not come before their class. This is what they have worked for all year. If your child misses it not only makes us start over the next week to teach them what they missed, it also makes it hard for the children to understand how to save their place or wait for their counts. So, when your child misses, itís not just your child missing out, itís the whole class.
Extra practice with their teacher
You should know that as we get closer to recital there will be some extra practices and they will be announced to you as early as possible. We will give out notices in class. Be sure to ask your child "Did you get a notice at class today?" Not all classes will need extra work but we want you to be aware of the possibility. Most extra practices will be on Saturdays and a few on Sundays. You are not charged for extra lessons
To ensure that the students feel confident about their performance, we ask parents and guardians to encourage them to rehearse their recital choreography on a regular basis. Cdís of your childís dances will be given out 2 to 3 weeks before recital and are covered in the price of your recital fee. It will have the music for her dance. All the younger students will also have the music and words to the dance. This is a great practice/learning tool. They should begin daily practice using the music and words and slowly change to only the music about 2 weeks before the recital. (Minimum practice is 3 times per week - but daily for 20 minutes is better!)
See your PERSONAL RECITAL INFORMATION SHEET for all your recital information
Your personal information sheet is full of information.
It will have:
Your dress rehearsal date and time.
Your recital date and time
Your place in the order of the recital
Your estimated time at dress rehearsal.
Your accessories needed for each costume/class.
It is printed only for you. It is difficult to re-print it.
June 1st and June 2nd
(MORNING, AFTERNOON AND EVENING)
Jackson Civic Center
Participation in the dress rehearsal is mandatory. The dress rehearsal allows the students to become familiar with the auditorium surroundings and feel comfortable with their performance, costume(s), and being onstage. Lighting, music cues, set changes, and all other logistics for an organized and professional performance are rehearsed so that the students make the best impression possible
One parent or guardian may accompany each student to the dress rehearsal. Please, no siblings who do not dance! Do not bring family to watch because they can not come to Recital. Also, no friends of the dancers.
You must be on time for your scheduled time period. Dances are not always practiced in order and we start running late when everyone in the dance is not present and ready.
Dress Rehearsal Arrival
Parent or guardian should bring the students to their assigned dressing rooms to change for their first costume. After they are dressed bring them to the auditorium and have them sit with their class, under the supervision of their class mom(s). If the dancer is under 12 a parent or guardian must remain in the auditorium until his or her child(ren) have been dismissed. A Runner will come for their class when it is time for their practice.
Dress Rehearsal Dismissal
Students will be dismissed from rehearsal once they have completed all of their routines .
Roll call will be taken at the start of each scheduled time period.
Because these times are estimates and cannot be planned exactly, please, do not make other plans around this time schedule. Do expect a possible 3 hour stay for each of your time periods.
MAJOR ANNOUNCEMENTS WILL BE MADE DURING THESE TIMES.
AT DRESS REHEARSAL PLEASE......
-Bring all your costumes, shoes, and accessories to dress rehearsal.
-Everything should look exactly like it will recital night!!
-Enter through the stage door not the front entrance
-Go to assigned dressing room and dress in first costume
-Sit in the side seats of the auditorium that are assigned for your class
-Runners will come to get you for your class. LEAVE THE CENTER SEATS EMPTY.
-Do not go near the front lobby
-All dancers must stay in seats when not on stage. Leave the aisles free.
-Do not eat in the dressing rooms or in the auditorium.
-Do not eat in costumes
-Costume changes are the responsibility of the student and/or parent. There are no dressers on dress rehearsal days.
Dressing room assignments
Upstairs Chorus Dressing Room: All dancers with 2 or more dances
Downstairs Chorus Dressing Room: : Pre-school III and 1st Ė 4th grade with only 1 dance and all 5th grade and up.
Upstairs Star dressing Rooms Ė Preschool I only
Downstairs Star Dressing Room --TBA
Miss America Bathrooms: Boys
Students must respect other studentsí space and property in the dressing rooms. The students will change in the dressing rooms than go to the T.V. room where they will be picked up and taken to the stage. No food or drink is allowed back stage.
June 3, 2017 1:00 p.m. and/or 6:00 p.m.
Jackson Civic Center
See your PERSONAL RECITAL INFORMATION SHEET for your assigned show and line up.
RECITAL CHECK ĖIN/ ARRIVAL
Because it is getting harder each year to control the people that have access to backstage, we will continue our successful policy for all dancers and families in the recital. This will help insure the safety of your children which we take very seriously.
All students will check in at the entrance to the stage on the North side of the Civic Center. At that time each studentís parent will receive a pass that will give them access to backstage at the beginning and at the end of the show.
All students will remain backstage for the entire recital. Parents will leave backstage 5 minutes before curtain and return to pick up their child at the end of the show. Below is how we can make this work the best.
Once taken back to their dressing room by a parent the student will remain backstage for the entire performance. (exceptions are preschoolers)
Arrival of 1st graders and up (Backstage personnel will be at their post 1 hour before showtime.)
ALL dancers 1st grade and up should arrive at the civic center in full make up. Do not wear costumes to the civic center because they could be damaged.
Recital numbers in the first act should arrive 45 minutes before the show. (This will give dancers time to be dressed by their parent in their first costume and be ready 10 minutes to show opening.) It will also give the parents time to meet the backstage helpers. When the dancer is dressed in their first costume they should be brought to the Miss America Room where runners will be gathering classes in the opening acts. Parents will leave them there and go into the audience to enjoy the show.
Recital numbers in the second act should arrive 20-30 minutes before the show put their first costume on in their assigned dressing rooms and proceed to the Miss America Room 5 minutes before the show starts.
Dancers will be taken by their runner from the Miss America room to the stage to do their dance then brought back to wait until finale. If they have another dance number they will go to their assigned dressing room to change costumes and then go back to the Miss America Room. There will be helpers to help them change costumes and help with hair. When they are finished they go to the Miss America room until called for their next dance.
All pre-school dancers in Act I
1. Should arrive 40 minutes before the show. (This will give dancers time to be dressed by their parent in their costume and be ready 10 minutes before show opening.)
2. When dressed they should be brought to the Miss America Room where runners will be gathering classes in the opening acts.
3. Parents will leave them there and go into the audience to enjoy the show until Intermission. (PARENTS SHOULD NOT LEAVE CLOTHING OR BELONGINGS IN THE DRESSING ROOM BUT TAKE THEM TO THE AUDIENCE WITH THEM BECAUSE THEY WILL NOT BE RETURNING TO THE DRESSING ROOM.)
4. At intermission one parent should go to the hallway door on stage R (southside) and pick up their child, return to the audience. The dancer should be wearing a cover up and sit with their parent until "FINALE CALL". (explained at Finale rehearsal.
5. At "FINALE CALL" they will leave the audience and be led backstage to be in the finale.
6. After the curtain closes you will find them onstage with the teachers and runners. You will need your security pass to get to the stage.
All pre-school dancers in Act II
2. Then parent and child will proceed to the audience where they may watch the first act. (Be sure that hair and make-up is already on).
3. At intermission one parent should bring the dancer backstage to put her costume on. Please use the door that leads to the dressing rooms. on stage Right.
4. When dressed they should be brought to the Miss America Room where runners will be gathering classes for the 2nd Act.
5. Parents will leave them there and go into the audience to enjoy the show. (PARENTS SHOULD NOT LEAVE CLOTHING OR BELONGINGS IN THE DRESSING ROOM BUT TAKE THEM TO THE AUDIENCE WITH THEM BECAUSE THEY WILL NOT BE RETURNING TO THE DRESSING ROOM.)
6. Dancers will be taken by their runner from the Miss America room to the stage to do their dance then brought back to the Miss America Room to wait until finale.
7. After the curtain closes you will find them onstage with the teachers and runners. You will need your security pass to get on stage.
Family members and friends donít belong backstage or in the dressing rooms during rehearsals or the recital. The same applies during intermission and after the show. There is a lot of backstage activity in a limited space, and dressing rooms are a private area. Please remind your family and guests to be respectful of these areas.
Five minutes before the start of performance all parents will be asked to leave. Only those with VIP passes (class Mom, teachers, backstage monitors etc.) will be allowed to remain. Those who wish to greet a performer after the show should do so in the lobby areas. The tradition of opening the main curtain at the end of the show is no longer an option.
6. COSTUME CARE
Although rare, minor alterations are sometimes needed after the costumes have been distributed and are the sole responsibility of the studentís parent or guardian. Any major alterations will be made by the costume mistress hired by the studio and is a benefit included in your recital fee.
Costumes will be distributed when all outstanding balances for the season (including tuition) are paid in full. The deadline for all balances due is May 15th. To ensure that there are no costume problems, students should not wear their costumes, accessories, or tights prior to the photo session, dress rehearsal, or performance.
Costume Care and Use
We recommend that each studentís name be placed in his or her costumes, shoes, accessories, and tights. Place the costumes in a garment bag with your childís name on the outside. Pack accessories in a clear plastic bag with your childís name on the bag and on each item. Hats should be stored in a hatbox or similar container to prevent damage. Please do not wash costumes in your washing machine; dry clean them only (after the recital)
Never wear panties under costumes and never wear jewelry on stage. (Tiny pierced earrings are okay.)
Check your costume for loose straps, sequins, or stitches that may have been missed by the manufacturer and secure or clip them off.
Most costumes never need ironing. If you hang them in a steamy bathroom the wrinkles will fall out and net tutus will relax. Donít keep them balled up in the bags they come in. If you need to iron, do it on the wrong side with a warm (not hot) iron and stay away from sequins.
Keep costumes put away and do not allow students to play with them until after the recital. It is a good idea to change into costume after arriving at the theater since they can easily be torn on sharp objects.
Straps------All straps should be attached with pins at the center back (unless specified differently by the teacher) for pre-school and beginner dancers. Others should wear them like regular straps but a little bit toward the center of the back to keep them from falling off the shoulders. Never tie straps around the neck!
Tutus-------Tutus that are separate from bodices should always be worn on the hip line. They can be sewn or pinned with small gold safety pins. Tack with thread or pins at the sides, the back and front center. Do not sew all the way around because then the child cannot get into the costume.
Headpieces--All hats must have elastic under the chin. Use 3/8" elastic and cover white elastic with make-up to tint it so it wonít show up on stage so much. There is also clear elastic available. Bows, feathers, crowns, etcÖ must be secure. If hair is thin, you can sew a barrette (the color of your Childís hair) to the headpiece for added support.
Accessories--Accessories are items to be worn with costumes that do not come with the costume such as tap shoe ribbons, tights, shoes, etc..... The type of accessory needed and the color needed are listed on your PERSONAL RECITAL INFORMATION SHEET.
7. TIGHTS, SHOES, HAIR, and MAKE-UP
To ensure that there are no discrepancies in color and style, students are required to have the specific styles and colors of tights for their recital dances. Tights are available at the Special Occasions. Colors and styles will be available on yourPersonal Information Sheet which will be available in April. Please purchase new tights for the recital, and do not wear or wash them before the dress rehearsal or performance. (Note: Having a second pair of tights on hand offers students and parents a great sense of security.)
At recital there are sometimes certain colors required for dance shoes in order to go with costumes. Color of shoes will be given out at a later date and will be listed on your Personal Information Sheet.
If the shoe color is different from what you have, DO NOT PANIC AND DO NOT BUY NEW SHOES!!! Dance shoes are used for dancing only and paint or dye does not affect the sound or use of the shoe. Be sure to dye them for pictures and touch them up for performance.
For painting white shoes black or tan..........Use vinyl shoe spray (Nu-Life) that can be purchased from Special Occasions. Special Occasions dyes shoes.
For painting black shoes white,,,,. Do not use spray paint. Use vinyl shoe spray (Nu-Life) that can be purchased from Special Occasions. Special Occasions dyes shoes.
For painting shoes sliver or gold...................Use shoe dye from Special Occasions or aluminum paint with a brush. (Spray cans may seem easier but they sometimes never dry and make a sticky mess.)
Ballet shoes are always European pink. Wash them off with soap and water and use the old ones. Be sure they have elastic straps across the instep.
TIPS: Costume Common Sense
Always have a second pair of tights available.
Place costumes in a garment bag for travel.
Carry hats in a hatbox or container to prevent them from damage.
Hang and press costumes before each performance.
Place your name in all costumes and shoes.
Never wear costume to the Civic Center. CHANGE AT THE CIVIC CENTER
Hair and Makeup
All female students are required to wear makeup for the recital: Pre-schoolers and young beginners should wear lipstick with a little blush and mascara. Older students should wear a base, eye shadow (not blue), blush, mascara and a true red lipstick that will not wash out under the lights. For the boys, a little blush works well
Uniform hairstyles are required. All female students must wear their hair as stated below. No bangs or hair-beads are allowed.
Ballet..... All ballet classes must have hair up off the neck and faces. Buns are required, unless in 1st acrobat classes.( they may wear a French braid. No hair should be on the face All others must have hair pulled back and secure. NO EXCEPTIONS TO THIS RULE!!!!!
Tap & Jazz......Hair may be worn in a bun or down. It must be pulled back from the face and secure. Keep bangs and curls on the face to a minimum. The simpler the style the better. Be sure to note any special requirements made by the teacher of your class.
Acrobats........ French braids for all 1st year and students that are not in ballet. NO ponytails or loose hair.,. Again, keep bangs to a minimum. Your teacher may have specific requirements.
REMEMBER WE WANT TO PRESENT OURSELVES AS THE HARDWORKING DANCERS THAT WE ARE. THIS IS NOT THE TIME TO LOOK LIKE PAGEANT QUEENS AND PROM DATES
The recital isnít a one-day activity. Gather all costumes, accessories, shoes, and makeup several days in advance so youíll know if something is missing or isnít right. Make a checklist of your childís routines, listing their costume, tights, shoes, and any accessories, and refer to it to make sure you have all your supplies before going to the theater.
Because other people will be dressing your child here are a few hints that will make it easier and fool proof for all concerned
∑ Label every piece of costume, headpiece, shoes and tights with your childís name.
∑ Hang each costume on a hanger
∑ Hang a bag with all the accessories such as headpieces, shoes, tights, gloves etc. on the hanger
∑ Include on the hanger the childís name and the Act and dance number the costume is for.
∑ Do this for each dance she is in. Then put all of them together in one plastic bag or travel bag.
∑ Prepare a recital emergency kit
∑ Find a dressing area in your assigned dressing room and hang nearby.
∑ Show your child where it is. (The best idea is to collect and go through the above process with your child. Make it a rule that nothing comes out of the package of recital costumes unless it is time to use it.)
.Tips: Other Handy Extras
Baby wipes/Shout wipes (to fix makeup mistakes or wash hands), Baby powder (for itchy costumes)
Safety pins (for emergency costume repairs), Clear nail polish (to repair minor holes or runs in tights when there isnít time to change them), Your pain reliever of choice, Band-Aids (the "invisible" kind)
Because we take the responsibility of your childís safety very seriously we are limiting access to dressing rooms and backstage to families of dancers only. At the recital check in you will receive a color coded pass to get backstage. It will have your childís name on it. You should wear it so the security guard will let you have access to the dressing area before the show, at intermission (only preschool parents) and after the show. There is no access during the show!!
∑ Security passes will be used to enter backstage from up to 10 minutes before the show.
∑ There will be no access to the backstage areas once the show begins (dressing rooms, Miss America room, back stage area, little theater).
∑ Access at intermission will be limited to pre school parents only. Preschool passes are color coded.
∑ Security guards will stop you if you are not wearing a pass.
∑ The pass is only good for one person per family.
∑ At end of the show the main curtain will close. Please use the stage doors not the stairs to the stage to collect your child. Do not call them to the edge and lift them down. We can not control the safety of your child if this procedure is not followed.
∑ There are procedures for what stairwell to use for picking up children. These will be discussed at finale practice.
For security ---Please do not attempt to pick up your child during the performance. All students will be under the supervision of responsible adults and will be safe for the length of the performance. The dressing rooms will be stocked with various activities as well as a video input of the performance.
Because this is a first recital for many of you I want to make it as free from confusion as possible. Recitals can be fun and exciting or hectic and terrifying for pre-schoolers. With our enthusiastic and realistic approach we can make the difference. Iíve tried to put down on this memo a few hints as well as tried and true policies and rules that will help this become a pleasant experience for all of us.
Because we try to present the best possible show to our audience our regular students are not allowed in the audience during the show to distract. Preschoolers are the only exception.
∑ Preschoolers watching the show are requested to sit with their parents
∑ A cover over the costume must be worn in the audience at all times before and during the show.
∑ When moving in the auditorium, please do so quietly.
∑ It is a good idea to have a nap the afternoon of the recital.
∑ All preschoolers must be supervised by a parent.
The full procedure to get your preschooler on and off stage will be addressed closer to the recital and at the finale practice.
10. Recital Videos, Photography, Awards, Solos, Lunches, and Finale Drawing
No eating, drinking, or smoking is allowed in the auditorium or dressing rooms. When they are not onstage, dancers must remain in the TV. room with their class during the recital.
All props are the property of Pat Brown School of Dancing and are to be returned to the backstage prop master after the performance. Props include such items as canes, parasols, beach balls, etc.
Professional Photos will be made at the time of dress rehearsal. There is no obligation to purchase photos. You can work your childís photo around her stage practice time. The photography sessions will close during Finale practice. Pricing information will be distributed in future recital information.
Video and Photography
Parents or guardians may videotape or shoot photographs of their children at the dress rehearsal. Due to the large number of cameras, no electrical outlets will be available, so be sure your batteries are fully charged.
Please note: No video or photography will be allowed at the recital. Security guards will ask you to bring any cameras back to your car.
A professional videographer will video the recital. The estimated cost of a video is $25. Forms will be available in future recital information for those who would like to purchase videos or CDs.
Any one who will be eligible for 5 year (and up) trophiy should sign up on the Trophy list. (5 years with this studio) The sign-up sheet will be up on the bulletin board in May.
There are deadlines for work done on senior solos. Seniors must sign up for these and keep the schedule of deadline. The sign-up sheet will be up on the bulletin board in April.
One drawing will be held at the finale of each show to award a lucky student credit toward next years lessons. (Equivalent of $380 for the year)
Recital Volunteer Information
Anyone interested in volunteering to help backstage is welcome. A volunteer form is required and is included, There will be an orientation for all volunteers, and all must abide by the policies set forth by Pat Brown School of Dancing. The recital weekend is a hectic experience; all volunteers must work in a cooperative manner at all times. Our backstage managers work very hard to put an efficient system in place, and we ask that all volunteers rely on their experience and follow their instructions.
All volunteers will receive an identification badge at the dress rehearsal, which must be worn in the theater at all times. Please do not bring guests, including children, with you while you are volunteering.
Some of our Recital backstage policies have changed. If you are a student/parent that has been with us for many years be sure to READ the new policies. Backstage access is being more and more limited during the show. Please make yourself aware of them.
Pat Brown School of Dancing relies on the assistance of many dedicated volunteers to provide a high-quality performance experience for your children. Your child is a direct beneficiary of this volunteer effort, so we hope that you will become an enthusiastic member of our volunteer pool.
Most jobs require limited commitment at a specific time during the dress rehearsal and/or recital. There are many positions available for men as well as women, which makes it reasonable for families to assume their volunteer responsibility. We encourage every family to become involved with our volunteer program and welcome any contribution you are willing to make.
Please check any of the items listed below that you are interested in. Let the office know where you can help. At the appropriate time, we will contact you with more information about the opportunities you have expressed an interest in. If you have questions, please contact the Pat Brown School of Dancing office at 731-668-7353 . Thank you for your involvement with your child at Pat Brown School of Dancing.
q Preschool Class mother This is a mom from each preschool class that will insure that children are safe and accounted for when not onstage. . They will be given a pass to backstage and escort children to and from the stage for their performances. The sign-up sheet will be up on the bulletin board at the beginning of May.
q Security: Check dancers in as they arrive at the theater and release them when they are picked up. Ensure that only authorized personnel volunteers are backstage and in the dressing rooms. The sign-up sheet will be up on the bulletin board at the beginning of May.
q Usher: Distribute programs, open doors for intermission. The sign-up sheet will be up on the bulletin board at the beginning of May.
As the season progresses, additional recital information or updates will be posted on the Pat Brown School of Dancing website, [www.pbsdance.com], in monthly newsletters, and on the school bulletin board. Make it your responsibility to keep abreast of this important information. Our goal is to make the recital an organized, exciting experience for everyone involved.
It ís a team effort; students, their parents, the teachers, and the director are key players in the show's success.
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